How it works
- Simply select the country in which you want to register for VAT
- Register with just a few clicks directly in the software
- Your account manager will help you with all steps
- Enter all relevant information into the registration forms
- Save the entered information to save even more time
- Tooltips ensure a quick and easy completion of the forms
- Get a detailed summary of the entered information
- Submit the form and that’s it!
- You will be contacted when the registration is valid
What is VAT?
The value-added tax (VAT) is assessed on the value that is added to goods and services bought and sold in the EU. It applies to all commercial activities involving the production and distribution of goods and the provision of services.
What is a VAT registration?
VAT registrations are almost always necessary to participate in European trade. Companies receive a VAT number which allows handling VAT in the country in which VAT duties arise.
You can also reclaim the VAT you paid on business purchases. Further, you need to register for VAT to submit your VAT returns, pay your VAT duties and do business with other VAT-registered companies.
When do I need to register for VAT?
For online sellers there are basically two reasons require to register for VAT in additional countries: storage of goods and reaching the VAT registration threshold.
Storage is clear. Whenever you are storing goods within the EU, you need to register in the country you are storing in. This also includes storage in Amazon's fulfilment centers.
That's why for example Pan-EU sellers who are storing goods in warehouses in various fulfilment centers in different countries need to register for VAT in each of those countries!
The VAT registration threshold is the other reason which makes additional VAT registrations necessary for online sellers. It is a limit of sales from one EU country to another. If goods are sold to a specific EU country, then the seller initially only has to register for VAT in the country from which he is selling.
If the sales to a particular Member State exceed the VAT delivery threshold of that country, then the online seller has to take care of a VAT registration in the destination country and from then on declare his VAT there and pay it to the local tax authorities.
Here you find more information about VAT thresholds and when to register for VAT.
How to register for VAT?
The application for a VAT number can be submitted in most EU countries either online or by post. The deadlines, the required documents and the waiting time for a VAT registration differs from country to country, just like the follow-up tasks.
That's why you should take a look on all requirements indivudally for the country you want to register in. Or you use our VAT tool and handle all VAT duties in one place.
VAT Registration with hellotax
As a pioneer in the field of VAT in e-commerce, hellotax offers the complete service package. In addition to our self-developed VAT software, we have an internal team of tax advisors spread across Europe to ensure the best possible service locally.
You can register for a VAT number with just a few clicks in our VAT tool. You can monitor all sales and all VAT thresholds in real time and use it for extended data analysis on your business. Further, tax letters from the authorities are scanned and not only stored but also translated so you always know what is going on. Whenever tax duties arise or VAT payments have to made, we will inform you and tell you what to do and how.
Our EU accountants ensure quality control and that all processes run smoothly. The complete service package for VAT!
Frequently Asked Questions
The VAT registration number (Vat idenfitication number/VAT number/VAT ID) identifies all companies and economic operator in the European Union and is indispensable for intra-European trade and the handling of taxes.
For online sellers there are basically two reasons require to register for VAT in additional countries:
1. Storage and 2. Reaching the VAT threshold limit. Here you find more information about VAT thresholds and when to register for VAT.
How long the application process takes always depends on the country in which you need a VAT registration. Generally speaking, it takes between 2 and 8 weeks to receive the VAT number in Europe.
The costs for the VAT registrations with hellotax depend on the subscription you choose:
a) Monthly subscription: 300€ for VAT registration per country
b) Yearly subscription: 0€ for all VAT registrations you need
The regulations for VAT registration vary from country to country. Therefore, also different documents are required when registering for VAT. We created country-specific guides for the VAT registrations where you can find the documents you need to hand here.
If you want to check your own, or more likely, the VAT number of a company you intend to do business with, you can do so with just a few clicks. If the VAT registered party is located in the EU, simply use the VIES system to validate if a VAT registration was made properly and the VAT number exists. As the UK is no longer part of the EU, UK VAT numbers can be checked here.
VAT Returns & Filings
Automate your VAT fillings and returns, never miss a deadline or payment and always stay tax compliant in Europe.
Monitor threshold limits, goods movements and always get notified in time by our VAT automation software.
Hellotax works with in-house tax accountants all over Europe. They can assist you with all tax issues.